Personal Assistant & Office Manager

On behalf of our client, a payments company , we are looking for a Personal Assistant & Office Manager to support their Senior Management by handling various administrative tasks, organizing schedules, maintaining the office and managing personal and professional activities. The ideal candidate will be proactive, highly organized, and able to work independently to ensure the efficient operation of the day-to-day activities.

Calendar and Schedule Management:

• Organize and maintain the employer's calendar, including scheduling meetings, appointments, and travel arrangements.
• Ensure the employer is prepared for upcoming meetings and events by providing reminders and necessary documentation.
• Prioritize requests and meetings based on importance and urgency.

Communication Support:

• Draft, proofread, and send professional emails and letters.
• Serve as a point of contact between the employer and internal/external parties.

Travel Coordination:

• Organize travel plans, including flight bookings, hotel reservations, transportation, and itineraries.
• Ensure all travel arrangements align with the employer’s preferences and schedule.

Administrative Tasks:

• Maintain and organize files, documents, and records, ensuring that they are easily accessible.
• Handle personal errands, tasks, appointments, and personal correspondence.

• Track expenses and handle basic budgeting for personal and business-related activities.
• Process and submit invoices and receipts.

Confidentiality and Discretion:

• Handle sensitive information with confidentiality and discretion.
• Exercise sound judgment and professionalism in all interactions.

Personal Assistance:

• Help with personal tasks, such as arranging home maintenance, managing subscriptions, and ensuring the smooth operation of personal obligations.
• Run errands or assist in other personal requests as needed.

Office Management:

• Communicate with the office cleaner and arrange payment.
• Maintain office supply inventory.
• Communicate with visitors of the office.

• Excellent organizational and time management skills.
• Strong verbal and written communication skills in English (Fluent) and Greek (Conversational). Any additional language will be advantageous.
• Experience in calendar management, scheduling, and travel coordination.
• Ability to work independently and maintain attention to detail.
• Strong problem-solving skills and ability to prioritize tasks.
• Confidentiality and professionalism in handling sensitive information.
• Flexibility and adaptability to changing needs.

Preferred Qualifications:

• Prior experience as a Personal Assistant, Executive Assistant, or similar role.
• Ability to multitask and manage a variety of tasks simultaneously.
• A proactive attitude and a can-do approach to all assignments.