Office Manager & PA to CEO

Office Management

• Conduct regular inspections to ensure the office is clean, well-organized, and compliant with safety standards.
• Act as the first point of contact to assist and support employees and visitors with inquiries or requests.
• Manage the procurement of stationery, office consumables, and groceries.
• Organize and coordinate catering for meetings and office events.
• Collect and process invoices from vendors and service providers, ensuring timely submission of payment requests.
• Monitor and account for office-related expenses, supplies, and maintenance.
• Maintain an updated inventory of office furniture, equipment, and employee access passes/keycards.
• Arrange travel and accommodation (flights, transport, hotel bookings, etc.) for employees when required.
• Coordinate repair and maintenance processes for office equipment.
• Support the organization of corporate events, including ordering presents and consumables.

Personal Assistant to CEO

• Manage the CEO’s daily schedule, appointments, and meetings.
• Coordinate international/domestic travel arrangements and itineraries for the CEO.
• Handle correspondence, communications, and document preparation on behalf of the CEO.

• Proven experience as an Office Manager, Executive Assistant, or similar role.
• Fluent/native-level English (both written and spoken) – essential.
• Greek language skills – nice to have.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent communication and interpersonal skills, with a high level of discretion.
• Proficiency in MS Office / Google Workspace.
• Ability to adapt in a fast-paced environment and manage competing priorities.