HR & Administrative Assistant

Our client is a small but growing international company currently seeking a Human Resources & Administrative Assistant to support their expanding operations. Based in Limassol, this role offers the flexibility of mostly remote work, with occasional in-person meetings with the CEO once or twice a week or as needed.

The ideal candidate is detail-oriented, and experienced in managing their own time and priorities. This is a diverse and fast-paced role with an emphasis on administration, reporting, communication, and recruitment coordination.

HR & Recruitment Support

• Assist with end-to-end recruitment by coordinating with recruiters, especially in Asia, and managing communication with candidates.

• Schedule interviews and ensure smooth communication between candidates and hiring managers.

• Facilitate the onboarding process for new employees, ensuring all required forms and documentation are completed and filed properly.

• Contact employees to collect or update key documents (e.g. ID, bank info, contracts) and maintain accurate and up-to-date digital employee records.

Administrative Duties

• Prepare, complete, and edit various documents and forms, including PDFs, Word files, and Excel spreadsheets.

• Handle internal and external communications via email and platforms like Microsoft Teams and Telegram.

• Support the CEO/COO with general administrative and coordination tasks as needed.

• Organize and maintain digital filing systems for HR and administrative documents.

• Follow up with service providers and third parties to assist with operational needs and employee services.

Payroll & Monthly Reporting

• Use Excel to compile monthly overtime, bonus, and other payroll-related data for employees internationally.

• Maintain clear and organized records of extras to be included in monthly payroll.

• Ensure accuracy in reporting and timely sharing of payroll input files with the CEO.

Invoice & Payment Tracking

• Record all outgoing invoices and payment details in a structured Excel file (invoices will be shared by the CEO).

• Keep basic financial tracking sheets up to date for reference and reporting.

• Reconcile payments against records to ensure consistency and completeness.

• Proven experience in an HR/administrative role, ideally in an international or remote
• Excellent command of written and spoken English.
• Strong 1me management skills, ability to meet deadlines and work independently.
• High level of discretion and confidentiality.
• Previous experience with administration tasks.
• Strong proficiency in Microsoft Excel, Word and PDF editing tools